Employees
Manage employee records for hired team members. Track departments, positions, and employee information.
The Employees section is only visible to admin users. Regular recruiters do not have access to employee management.
Each employee record contains:
- Name - First and last name
- Department(s) - Which team(s) they belong to
- Position - Their job role (linked to Positions)
- Profile Image - Optional photo
- Bio - Optional description or notes
An employee can belong to multiple departments if they work across teams.
- Navigate to Employees from the sidebar (admin only)
- Click the "New Employee" button
- Fill in the employee details:
- First name and last name (required)
- Select department(s) (required)
- Optionally link to a position
- Upload a profile image
- Add a bio or notes
- Click "Create Employee" to save
When a candidate is hired, they become an employee. The typical flow is:
Mark the candidate's application status as "Hired"
Use the candidate's checklist tab to track onboarding tasks
Create a new employee record with their information
Note: Candidate and employee records are separate. Creating an employee doesn't automatically link to or modify the candidate record.
Find employees using the available filters:
- Name search - Search by employee name
- Position filter - Filter by job position
- Department filter - Filter by department
When viewing an employee profile, you can see:
Employee photo (if uploaded)
Team(s) they belong to
Their job role
Description or notes
- Create employee records promptly after hiring decisions
- Keep department assignments up to date as employees move teams
- Link employees to positions to track headcount per role
- Upload profile images for better team visualization